Proposed Bylaw Amendment: Article X – Executive Director

Section 1: Establishment of Position
The position of Executive Director is established as an appointed officer of the organization, responsible for managing financial and administrative operations, including all contracts and fiscal duties.

Section 2: Appointment
The Executive Director shall be appointed by a majority vote of the Executive Board, which consists of the Past-President, President, President-Elect, and the Secretary.

Section 3: Term and Removal
The Executive Director shall serve indefinitely, until they voluntarily resign or are removed by a two-thirds vote of the Executive Board. Every two years after the first year of the current Presidential term the Executive Director will be reviewed by the Executive Board on continuing their duties. Written notice of a motion to remove must be presented at least 14 days prior to the vote. Grounds for removal may include, but are not limited to: failure to perform duties, financial mismanagement, misconduct, or breach of trust.

Section 4: Duties and Responsibilities
The Executive Director shall:

  • Serve as the primary manager of all organizational contracts, including negotiating, reviewing, executing, and securely storing all agreements.

  • Act as a liaison between the organization and external vendors, venues, contractors, and licensing bodies.

  • Maintain accurate and organized records of all legal and contractual documentation.

  • Report regularly to the Executive Board on the status of contracts and obligations.

  • Perform all financial duties formerly assigned to the Treasurer, including:

    • Managing the organization's bank account(s) and financial records.

    • Receiving, recording, and depositing all funds received.

    • Disbursing funds as authorized by the Executive Board.

    • Preparing and presenting financial reports to the Board at regular intervals.

    • Preparing an annual financial statement for membership review.

    • Assisting with the development of the annual budget and ensuring expenditures align with approved allocations.

    • Ensuring compliance with all relevant financial policies and regulations.

Section 5: Compensation
In recognition of these responsibilities, the Executive Director shall receive an annual stipend of $3,200, subject to approval within the organization's annual budget. Compensation shall be disbursed on a schedule determined by the Executive Board in coordination with the Treasurer or designee.


Voting on the Executive Director Amendment will begin on October 9, 2025.